Book a Desk Directly From Your Office Floor Plan
Floor Plan Mapper turns existing CAD, PDF, JPG, and other floor plan files into interactive office maps. Instead of choosing a desk from a spreadsheet or trying to understand a list of desk numbers, employees can look at the office layout and choose where they want to sit.
Available desks can be displayed using the “Find Available Desks” filter. Booked desks appear differently on the map, so employees can quickly understand what is available for the date and time they need.
How Floor Plan Mapper Hot Desk Booking System Works
Follow these two quick steps to quickly book a desk using Floor Plan Mapper.
Find an Available Desk
Select the Desk on the Map
Choose Your Booking Time
Add the Booking to Your Calendar
See Who Is in the Office Before You Book
A hybrid office is not only about finding an empty desk. Employees often come in because they want to work with a specific teammate, department, or project group.
Floor Plan Mapper displays employee locations on the live office floor plan, helping users see who is in the office and where people are sitting. An employee can check the map, find the people they need to work with, and choose an available desk nearby.
This helps answer two practical questions before someone commutes to the office: “Who is in today?” and “Where should I sit?”
Floor Plan Mapper Hot Desk Booking Features
Keep Desk Booking Connected to Your Workplace Systems
Desk booking is easier to maintain when employee information does not have to be entered into another disconnected system.
Floor Plan Mapper can populate employee profile information from Microsoft 365 and Windows Active Directory and supports data synchronization through SCIM/API and spreadsheet imports. The platform also works with workplace tools including Microsoft Outlook, Microsoft Publisher, Microsoft Teams, Google Calendar, Okta/SAML, Microsoft Entra ID, SharePoint, and Windows Active Directory.
Seamlessly integrate all of your favorite tools
Microsoft Windows
Microsoft Outlook
Microsoft Teams
OKTA
Google Calendar
Windows AD
Microsoft Entra ID
Microsoft Sharepoint
Desk Booking via Floor Plan Mapper
Try Floor Plan Mapper
Free Trial
Looking for an affordable-priced desk booking system with pricing not limited by the number of users or desks? Experience the power of Floor Plan Mapper first hand by creating a demo account. The Floor Plan Mapper Online trial account has all features enabled, including desk booking and area of interest mapping. Unlimited users/desks for $28/month!
Why Organizations Choose Floor Plan Mapper
Floor Plan Mapper combines 15+ years of workplace mapping experience with practical hot desk booking tools built around your actual office floor plan.
15+ Years
Industry Experience in Workplace Mapping
268,166+
Desks & Spaces Mapped
99.9%
Uptime & Reliability
741+
Companies Worldwide Using Floor Plan Mapper
1 Day
Average Implementation Time
$20,000+
Saved Per Year vs. OfficeSpace Software
Employees can see available desks on the map, find coworkers, and book the workspace that fits their day instead of searching through spreadsheets or static seating charts.
Floor Plan Mapper brings desk booking, employee search, interactive office maps, Microsoft 365 and Active Directory integrations, multi-location management, and workplace data into one office management software platform, making hybrid office management easier for employees and workplace teams.
Trusted by the companies you know across the globe
See what our clients think of Floor Plan Mapper. Read a few Floor Plan Mapper Reviews here.
Use Desk Booking Data to Make Better Space Decisions
Booking software should help workplace teams understand the office, not simply collect reservations.
Floor Plan Mapper lets administrators export desk booking data for reporting. That information can help identify high-demand office days, review how often shared desks are booked, compare booking patterns, and support seating-capacity decisions. Admins can enable auditing for logging purposes and analysis.
Booking data is not the same as physical occupancy data, but it provides a useful record of how employees plan to use shared desks.
Start With the Floor Plans You Already Have
Implementing desk booking should not require rebuilding your office layout from scratch.
Floor Plan Mapper accepts existing floor plans in formats such as CAD, PDF, and JPG. Once uploaded, administrators can add desks, employees, meeting rooms, printers, departments, assets, emergency exits, and custom searchable symbols.
Floor plans can be updated through the admin portal when layouts change. Floor Plan Mapper reports an average implementation time of less than one day, helping organizations move from static floor plan files to an interactive office map without a long rollout.
Desk Booking Pricing Without Per-User or Per-Desk Fees
Many desk booking products become more expensive as more employees or desks are added. Floor Plan Mapper uses a different pricing model.
The optional Hot Desking Modules pricing starts at $11 per month (Small Organization Pricing Tier – two floor plans) and is based on the number of floor plans. Users, desks, and spaces can be added without an extra per-user or per-desk charge, and features are not restricted simply because more employees need access.
Comparing different pricing models? See our review of the best cheap desk booking software to compare Floor Plan Mapper with other affordable desk booking platforms.
Security and Access for Business Teams
Floor Plan Mapper is ISO 27001 certified and supports role-based access controls and single sign-on options. Integrations with identity systems such as Okta/SAML, Microsoft Entra ID, and Windows Active Directory can also help organizations manage user access alongside their existing IT environment. Support for SSO (Single-Sign-On) enabled by default eliminating the need to create and manage named user accounts/passwords.
More Than Desk Booking: Manage the Workplace From One Interactive Map
Floor Plan Mapper does more than reserve desks. The same interactive office map can help employees and administrators understand where people, workspaces, meeting rooms, printers, departments, and other office assets are located.
Instead of managing desk booking, seating plans, employee locations, and workplace information in separate systems, Floor Plan Mapper brings these elements together on one visual map. The visual directory can be embedded seamlessly into an Intranet like SharePoint for example thereby providing a seamless brand free employee directory integration that looks and feels like the corporate standard.
Employees can find an available desk, locate a coworker, check nearby office resources, or search mapped areas without switching between multiple tools.
The interactive print widget provides the ability to create high quality PDF snapshots of the floor plans to share with the organization.
For administrators, the same system can be used to manage seating locations, update office layouts, organize departments, print floor plans, map assets, and add custom searchable symbols as workplace needs change.
Floor Plan Mapper has more than 15 years of experience in workplace mapping, supports 741+ companies worldwide, and has mapped more than 268,166 desks and spaces.
Built by GIS professionals, Floor Plan Mapper combines interactive workplace mapping with practical desk booking so teams can understand what is where, who is sitting where, and which workspaces are available.
Frequently Asked Questions About Hot Desk Booking Software
Hot desk booking software lets employees find and reserve shared workspaces instead of relying only on permanently assigned desks. A desk booking system can show availability, record reservations, and help hybrid workplaces coordinate shared seating.
Open the interactive floor plan, search or browse for an available desk, and click to reserve it. You can book for a few hours, a full day, or set recurring bookings. The system integrates with Outlook and Google Calendar, sends reminders, and works on desktop or mobile, so you can reserve your desk anytime, anywhere.
With Floor Plan Mapper, you can book a hot desk for just a few hours, reserve it for the whole day, or set up recurring bookings if you need the same desk regularly. You can also share desks, manage bookings on mobile or desktop, and link them directly to Outlook or Google Calendar for reminders and easy scheduling.
Desk booking software improves space utilization, reduces overhead costs, and supports flexible work models. It ensures employees always have a place to work, helps manage office capacity, and provides valuable insights into desk usage trends.
Employees log into the platform, view an interactive office map or desk list, and book an available workspace for a specific time. Admins can manage bookings, enforce rules (like spacing or time limits), and track occupancy through built-in analytics.
Yes, desk booking software is designed for hybrid work environments and supports hot desking. Employees can book desks only when needed, enabling flexible work schedules and optimized office space usage.
Absolutely. The desk booking tools are user-friendly, with drag-and-drop floor plan editors, simple admin panels, and intuitive interfaces for employees. No waiting for floor plan uploads or data syncs. The on-boarding time for Floor Plan Mapper is only a couple of hours, not days.
Yes, you can upload custom floor plans and label desks, meeting rooms, or specific areas. interactive floor plans with clickable desk icons are used for easier booking.
The desk booking software platform integrates with Microsoft 365, Google Calendar, Outlook, Slack, and other workplace tools to streamline booking and notifications. Floor Plan Mapper supports SCIM, and even has an API for not so common systems integrations.
Yes, the desk booking solution is designed to be responsive, allowing users to check availability, book desks and view interactive office floor plans anytime, anywhere, on any device.
The desk booking systems use industry-standard encryption, role-based access controls, and comply with regulation. You can also enable single sign-on (SSO) and other security protocols. Floor Plan Mapper sofware is also ISO 27001 certified.
The desk booking software provides detailed reports on desk usage, occupancy rates, peak booking times, and team-specific data. These insights help facilities managers optimize space and plan future layouts more effectively.
Yes, admins can control who can book specific desks or areas by setting permissions based on user roles.
Pricing depends on the number of floor plans in your organization. There are no limits on the number of desks, or the numbers of users who can access the system. And, you receive all the features the software has to offer. Features are not limited or varied by the pricing tier.
We offer onboarding, customer support, and training materials such as video tutorials, user guides, and live assistance to help you get the most from the platform at no cost.
Yes, administrators and workplace managers can reserve desks on behalf of employees. This delegated booking feature is especially useful for coordinating on-site events, assigning preferred workspaces for executives, or assisting visiting team members unfamiliar with the office layout. It ensures efficient space planning while accommodating individual needs and preferences.
Yes. Floor Plan Mapper lets employees book from an interactive office floor plan, so they can see the desk’s location and surrounding office areas before reserving it.
Yes. Employees can create recurring reservations for regular office days, such as every Monday, Wednesday, and Friday.
Yes. Employee locations can be displayed on the live floor plan, helping users see who is in the office and where coworkers are located.
